Executive Support Coordinate high level meetings, prepare meeting notes and other notes as required; create streamlined communication between the Executive and other parties Respond to the Executive and third parties’ requests for information, provide full assistance to the Executive during absences to ensure a high level of service is maintained Organise and prioritise the Executive’s to dos Use discretion, confidentiality, and good judgement to handle C-Level matters. Plan, organise and provide assistance that is in line with the Executive’s workload, work habits and preferences Effectively track and manage the Executive’s project and ensure all projects are executed according to agreed timeline Be innovative in resolving issues quickly and in an appropriate manner Research & Data Carry out quantitative data gathering and analyse data into summaries for Executive’s use Create periodic reports and oversee change requests from third parties Prepare, analyse internal and external data as well as staying current with changing regulations in the industry Conduct research on prospective stakeholders, partners, clients etc. to identify and evaluate needs Other Responsibilities Review and manage the Executive’s monthly float giving consideration to required funds approval process Prepare statements, reports, memos, letters, and other documents Coordinate personal and official travel arrangements for the Executive Manage Executive’s personal staff, schedule and supervise contractors and artisans when required.
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