Team Assistant // Iplytics Gmbh

Iplytics | Berlin, Germany

Date listed

3 weeks ago

Employment Type

Full time

At IPlytics our mission is to provide quick, smart, and trustworthy IP analytics to leverage insights on markets and technology. We are a Berlin based Data Analytics Start-up that develops a SaaS Solution (IPlytics Platform) to predict technology trends and analyse market developments. In an inspiring start-up atmosphere, we offer you the chance to be part of an interdisciplinary and cross-functional team where you can play a key role contributing to the team growth. We are looking for an experienced HR and Recruiting Manager who is willing to take over the coordination of our HR and recruiting processes. As a Team Assistant at IPlytics...

  • You will be the contact person for the entire IPlytics team on all office issues and will ensure that the office runs smoothly.
  • You will be responsible for general team coordination, orders, and the coordination of our service providers
  • Manage and optimise internal business and team processes and daily procedures
  • Support the team in the use and optimisation of our internal tools
  • Overview and coordinate the administrative processing of funding projects
  • Initiate and coordinate general organisational and administrative tasks related to the team in the daily work routine
  • Support the brainstorming and organisation of our staff events
  • Support the preparation of presentations for the management team
  • Take over the organisation and accounting of travel for the management
  • You are responsible for mail and telephone correspondence
You have...
  • an independent, structured, and self-reliant way of working and are an organisational talent with an eye for the bigger picture
  • Several years of hands-on experience in office organisation and team assistance, preferably in a start-up or small company/agency environment
  • Fluent German and English (oral and written at a professional level) for smooth communication in our international team as well as with external cooperation partners and service providers
  • Team spirit! You enjoy working closely with the team, are enthusiastic about new ideas and want to give feedback to the team.
  • both organisational talent and a structured way of working as well as a \"get-things-done\" approach, you are responsible and reliable
  • a completed apprenticeship or a comparable qualification in office management, as a team assistant or in office administration is a plus!
  • You are a trustworthy personality with a very high service and solution orientation
  • Solid IT skills (especially good knowledge of Microsoft Office (XLS, PPT, Outlook)
What we offer
  • Open door culture, we progress and learn with and from each other
  • No \"top-down-only\" approach, we value your thoughts and ideas and improve through every contribution
  • Open company culture, flexible working hours, home office options
  • 100% digitalised company, no \"paperwork\"
  • Urban Sport Club membership options
  • A modern workplace in an international tech community office
  • Fixed employment contract with 20-30 hours per week depending on your needs
* At IPlytics we embrace diversity and inclusion. We are an equal opportunities employer and believe in our value driven and open-minded mindset that promotes a fair and inclusive culture

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