Operations Assistant

Building Remote

Date listed

1 week ago

Employment Type

Contract

Remote

Yes

Keywords: remote

This is a fully remote, contract position. We prefer that candidates be located in the US.

Responsibilities


The below lays out responsibilities that we see as the highest priorities at this point in time. This list may expand as time passes and the business grows. 

Inbox Management
  • Management of founder’s inbox, maintain organization and cleanliness
  • Draft and/or send responses when appropriate
  • Regularly share an overview of messages; surface important messages to founder
  • Add pertinent invites to founder’s calendar / collaborate with personal assistant on calendar

Operations
  • Collaborate with founder to create an excellent client experience 
  • Distill 1) Loom recordings from founder or clients and/or 2) notes from meetings into usable documents or action items (we are very open on how to further automate this)
  • Offer process optimization suggestions 
  • Create and manage systems (some are already in existence - we are big into systems, automation and minimizing mundane work as much as possible) 

Project Management
  • Assist with establishing operating cadence in various tools such as Airtable, Asana, etc. 
  • Help ensure tasks are completed and on time

Contracts and Financial
  • Send contracts and invoices as needed (some of this is being automated right now)
  • Pay invoices as needed
  • Run financial reports

Miscellaneous 
  • Collaborate with personal assistant on other items as needed
  • Assist with other tasks that may arise from time to time or as your role grows 

Requirements


Skills
  • Highly organized
  • Strong time management
  • Self-starter
  • Attention to detail
  • Quality communication

Experience
  • Previous experience in an administrative role (executive assistance, virtual assistance, operations, etc.)
  • Google Suite (Docs, Sheets, Calendar, etc.)
  • Slack
  • Asana
  • Zapier
  • Airtable (or, at least, Excel/Google Sheets)
  • Remote work experience
  • Project management experience

Bonus points if …
  • You’re willing to nerd out about remote work productivity, systems creation, psychology in business  (extra bonus if you’ve used Zapier along with this)
  • You’re interested in working for a mission driven organization
  • You take your work more seriously than you take yourself
  • Your obsession with spreadsheets (Airtable is even better) and organization weirds out your friends
  • You are a Slack gif guru 

Pay range (exact dependent on experience): $20-$30/hr

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