Project Coordinator/Admin Project Support (Full-Time)

Aha Media Group

Date listed

3 months ago



Glassdoor Rating

2/5 (1200 reviews)

Keywords: remote qa

Aha Media Group, a content strategy and copywriting consultancy, is seeking a Full-time Project Coordinator/Admin Project Support to join our team. 

The Project Coordinator is a member of the account team and supports the Account Managers with our top tier clients. The Project Coordinator ​also provides​ ​administrative​ ​support​ ​to​ ​the account​ team​. Project​ ​coordinators set up new projects, create and manage timelines, and QA documents prior to client review. ​ They​ ​may also​ ​assist​ ​with​ ​scheduling​ ​client​ ​and​ ​internal​ ​meetings​ ​as well​ ​as​ ​stakeholder​ ​interviews. ​ ​ This role supports our overall operations with systems support. This role reports directly to the Director of Account Management.

Account Management Support
  • Works with Sales and the Account Management team to transition projects from the sales to project phases
  • Schedules and attends internal and client calls, taking in-depth notes
  • Creates timelines and tracks key deliverables
  • Supports the Account Manager with resourcing
  • Supports the Account Manager with daily activities to move projects along 
  • Uses project management tools including or similar to Basecamp, Salesforce, Workfront, Airtable and Harvest 
  • Thoroughly reviews final product and QAs all deliverables
  • Excellent​​ administrative​​ support 
  • Friendly​​ and ​​direct ​​communicator 
  • Extremely​​ organized​​ with​​ a ​​keen ​​attention ​​to ​​detail 
  • Professional​​ in ​​your ​​communications ​​and ​​interactions ​​with ​​the ​​client ​​and internal​ ​team​ ​members
  • Responsive  
  • 1 – 3 years experience in project management or project coordination
  • Experience in healthcare or government a plus
  • Must be a US citizen and resident
Are You Able To? 
  1. Manage projects and client relationships – planning, prioritizing and managing deliverables for multiple projects with parallel timelines while balancing the different needs and opinions of many different people
  2. Write and communicate clearly and effectively 
  3. Handle conflict and construct and propose rational solutions
  4. Talk the content talk, having a genuine and proactive interest in content strategy, editorial processes and project management 
  5. Telework while working with and motivating remote teams
Aha Media Group is a fast-paced atmosphere. If these align with your values, you should apply:
  • Excellent: Our commitment to excellence in everything we do includes understanding we do our best each and every time.
  • Growth-oriented: We learn from our mistakes and focus on improvement.
  • Respectful and direct communicators: We follow the adage of delivering truth mixed with kindness.
  • Accountable: We own our wins and our mistakes.
  • Passionate about customers: They are the focus of all that we do.
  • Inventive: We create best practices in our industry.
If you are interested, please submit:

·      Resume
·      Cover letter
·      Writing sample

Please send your application to [email protected] and include "Project Coordinator/Admin Project Support" in email subject line.

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